The Ultimate User Batch Creator
If you do a lot of bulk registrations then this is the application for you. And it is free.
Download either the Macintosh or PC version.
is the runtime FileMaker Pro v8.x Solution for Macintosh OS X Users
is the runtime FileMaker Pro v5.x Solution for Windows Users
Form TABS
Setup
The Setup Screen asks you to choose some default entries to make processing easier.
Registration Type
There are two different types of registrations; Regular and Remote, choose one and all entries will default to that selection
Auto UserID
The Auto UserID is an option you can choose to generate automatic User IDs. You have two choices. You can can select the first letter of the First Name and the first 14 characters of the Last Name and join them to create an automatic User ID (for example, Jo Schmo -> JSchmo.) OR, you can choose to use the first 14 characters if the First Name and the first initial of the Last Name and join them to create the automatic User ID (for example, Jo Schmo -> JoS). The third option is to have no default entry which would require either a manual entry or import from a file.
Note: The Auto UserID can be overridden on the Data Entry Screen.
Default Password
You can choose to have a default password entered for all new users. Choose from a Randomly generated word or a fixed word of your choosing. If you select NONE, you will have to either enter the password individually, or import from a file.
Note: The Default Password can be overridden on the Data Entry Screen.
User Groups
On the data entry screen you will be required asked to enter a set of User Groups for each user. You create your User Group list for selection by editing the User Group field here.
Data Entry
This is where you enter all of the information for your new registrations.
Any default item selected at the Setup Screen can be overwritten here by clicking in the Pencil icon beside the corresponding field.
Note: The “mark for batch user group processing” field is where you can choose to mark individual records that you want to do batch processing of user group assignment.
List View
This gives you a column view of all of your registrations where you will be able to sort on a number of different columns by clicking on the sort icon at the top of the column.
Process UG (User Groups)
This screen asks you to choose any number of user groups and have them assigned to all marked records. All user groups selected in the list will be assigned to all of the marked records.
Form Buttons
New
Creates a new entry.
Delete
Deletes the current entry
Delete All
Deletes all records
Import
Click on the Import button and you will be prompted to locate a Tab-Delimited file. (Such as what Excel produces when exported as a text file.) Your file must contain some or all of the following fields; Class (as in Remote User or Regular User,) User ID, Password, First Name, Last Name, Initial, Address, Telephone, Fax. Order does not matter as you will be prompted to match the fields during the import process. You may choose to import only some of the fields and let the Default items as defined on the setup screen assign those values for you.
Show All
Removes any filtering and displays all records
Find
Takes you to a Find screen where you can enter search criteria to filter the display set.
Script
Once you have completed your entries you can generate the Batch Admin script. Click on the Script button and the Batch Admin script will be generated and displayed for you to copy and paste into a message in FirstClass. To send the Batch Admin commands, Log in as Administrator and initiate a new message addressed to BATCH ADMIN. Paste the contents of the Batch Script into the message and send it.
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